A company-wide offsite stood up on a tight turnaround, with six figures saved on AV alone

A planner gap, on a deadline

RapidSOS had relied on an external planner with three decades of experience, and that person was on the way out. They were left needing to source and contract a full company offsite on a fast turnaround, with leadership decisions arriving late and a lot of last minute movement, the kind of project that goes sideways without the right partner.

Sourced, negotiated, and priced honestly

We ran venue sourcing across multiple destinations, comparing real itemized budgets rather than glossy estimates, and landed them in the Greenwich area. On audiovisual, one of the biggest line items in any large offsite, we brought in a preferred partner that came in roughly $115,000 below the alternative. We made every negotiated saving visible so the client could show leadership exactly where the wins were.

The weight, off their shoulders

A dedicated trip designer and on-site planner handled contracts, room blocks, RSVPs, banquet orders and audiovisual coordination. What the client valued most was simple, trust. These were people who do this full time, so the things they had never done before did not have to live on their plate. The platform kept budgets current and options organized throughout.

Built to keep going

After the company offsite, RapidSOS kept working with us, lining up a leadership retreat and exploring smaller team gatherings. With more lead time on the next round, we get to be more creative on venues and destinations, exactly the kind of relationship that compounds.

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The trust of knowing that these people have done this before and this is their full time responsibility, I can trust them with things that I don't want to have on my plate. I will just trust that they will get it done, which is awesome. One thing you guys did that I would continue to do is emphasizing all the places where you have cost savings and negotiation. That stuff is awesome.
Emily Glasgow, Chief of Staff, RapidSOS