A 140 person company offsite at a Sonoma wine country resort, sourced and contracted in California
Transcend wanted to bring 140 people together in Northern California wine country, somewhere with the meeting space and the setting a full company offsite deserves. They needed a partner to source the venue and run the negotiation while their team stayed focused on the program. We landed the Fairmont Sonoma Mission Inn and Spa and booked it with suite upgrades, a discounted resort fee, and the meeting room rental worked against the food and beverage spend.
A full company in wine country
Transcend was bringing 140 people to Northern California and wanted a true resort setting with the meeting and breakout space a company offsite needs. Sonoma was the target. Finding a single property that carries that headcount and still feels like an offsite takes real sourcing, time their team did not have to spend.
Fairmont Sonoma, sourced and negotiated
We landed on the Fairmont Sonoma Mission Inn and Spa, a spa resort that could hold the group and the program in one place, then went to work on the contract. The conversation covered the levers that matter on a deal this size: suite upgrades, the resort fee, the meeting room rental, and WiFi in the meeting spaces.
The negotiation we ran for them
On the booked contract we secured concessions the client cared about, including suite upgrades, a discounted resort fee, the meeting room rental worked against the food and beverage minimum, and discounted WiFi in the meeting rooms. The most expensive line items were negotiated down before signing.
Approved and signed
Transcend got a wine country resort that fits a 140 person offsite, the key fees negotiated into the deal, and one point of contact through sourcing and signature. Their team kept its time for the work that matters.
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