How to plan a corporate retreat with TeamOut?

Corporate retreats can be a great way to build team morale and get everyone on the same page, but they can also be a lot of work to plan.

So if you're looking for a hassle-free corporate retreat, TeamOut is the perfect solution, combining technology with white glove services to make your planning and onsite experience stress-free.

First Meeting 

Talk to one of one our trip designers about what you're looking for. Following the meeting, you'll receive access to our platform, where you can browse 2500+ vetted retreat properties and activities in the US and abroad.

Venue Selection 

Your trip designer will guide you through our catalog of curated properties.
You can request quotes directly on the platform and see the status of the quotes on your dashboard. Get better rates and faster response times with TeamOut.

Agreement

Your trip designer will help you negotiate the contract and walk you through all the important details when you're ready to move forward.

Itinerary Building 

The platform will allow you to browse through thousands of activities and itineraries and create your own. Your trip designer will guide you through the process and make recommendations tailored to your needs.

Bookings and Transportation 

Your trip designer will coordinate transport and finalize the details once the agenda is set. Keep track of all important deadlines and find useful resources in your event dashboard.

The event

You will be greeted by our venue partner onsite and assisted in case anything goes wrong. Additionally, we have a 24/7 response team to assist you in the event of unforeseen events.

Pricing built for every event's needs

Start for free and upgrade from there.

Venue Sourcing
Free

We help you find the venue

Access to a network of 2500 vetted retreat properties
Customized trip designer recommendations
Venue research
Contract negotiation
Quote management tool
Faster quote responses
10-30% discount rates from our partners
Get Started
Full Service (1 event)
149
$/pers

We help you plan the entire event

Everything in the Venue Sourcing plan
+
Access to a network of 1000 vetted retreat activities
Event planner support throughout the event
Customized itinerary proposals
Library of past itineraries
Retreat dashboard for timeline + deadline
Event hotline
Get Started
Full Service (>1 events)
99
$/pers

We help you plan the entire event

Everything in the Venue Sourcing plan
+
Access to a dedicated account manager
Access to a network of 1000 vetted retreat activities
Event planner support throughout the event
Customized itinerary proposals
Library of past itineraries
Retreat dashboard for timeline + deadline
Event hotline
Get Started

Why TeamOut?

We're experts at corporate retreat planning, and we're here to make your life easier.

We'll work with you to customize a retreat that meets your specific needs, whether you're looking for an inspiring event, a team-building exercise, or a motivation-boosting event.

And we'll take care of all the details, from booking the venue to coordinating transportation.

Frequently asked questions

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How do I get started?

  • Book a call with one of our rep
  • If TeamOut is a good fit we will invite you to the platform 
  • Start exploring thousand of retreat venues and vendors
  • Get professional recommendations and tips from our trip designers

How do you make money? 

The accommodation portion is free for you because our partners pay us commissions. For the full event planning service, we charge 149$ per person.

What can TeamOut help with? 

We can help with the following: 

  • Accommodation (boutique hotels, resorts, lodges, and ranches) 
  • Meals (banquet order, private chef, restaurant recommendation)
  • Meeting space (Ballroom, breakout rooms, AV equipment)
  • Activity (team building activities, outdoor, low impact) 
  • Transport (Shuttles, Flight Partners, Buses)
  • Communication with your team (to-do lists, surveys pre and post-event)

How does TeamOut curate properties? 

We strategically curates  high-quality supply based on the following criteria: 

  • Close proximity to an airport
  • Unique places. They need to be unique, memorable, and experiential
  • Large spaces for your team to meet and work
  • Previous successful experience with retreats
  • Lots of nearby activities
  • Fast WIFI 
  • Great food 

What can TeamOut do more than I can?

Benefits of using TeamOut platform vs doing it yourself:

  • We save you hundreds of hours of work, planning, and executing a retreat so you can sit back and enjoy the experience.
  • We get faster response from our partners
  • We give you tools to request and collect quotes
  • We get better rates from our partners and have more leverage to negotiate
  • We know what works in terms of location, partners, activities and programing, we planned more than 150 retreats

Can TeamOut plan something outside of the US? 

We have organized retreats all over the world, with most in the US, Central America, and Europe in the past.

Can I change the headcount down the road? 

Hotels are always flexible with headcount change if it’s within their attrition policy and before the cut off date (often 2 weeks before the event) so you can pretty much adjust your headcount until late. For activities, headcount changes are more strict but our event planners always try to anticipate this change so you can have a bit of flexibility. We also recommend booking activities close to the event to avoid problems.

Is there a minimum group size?

We don’t help groups below 20.

Having never planned an offsite before, where should I begin?

Most of our clients have never planned a retreat before, so they contact TeamOut for help. Here are some things you should know before your first meeting:

  • Dates for your event (multiple dates are fine) 
  • Tentative headcount (might change later it’s fine) 
  • Overall goal of the event (Work, Fun or Both) 
  • Idea of location (beach, mountain, etc…) 

How much in advance should I get ready? 

Though we can work within any timeframe, it's often better to plan things at least two months in advance to get the best price and location.

Do you help with Yoga, Meditation Retreats? 

Currently, we only support corporate retreats. The main difference between a wellness retreat and a corporate retreat is the accommodation type. We offer accommodation for groups of between 30 and 300 people in boutique hotels, ranches, and resorts.

Do you provide help with flights

In fact, we don't directly book flights, but we work with an excellent partner who specializes in group bookings. Having done our due diligence, they are one of the best providers out there and we integrate with them to make it easy for you.

You can also use our Group Flight Estimator to receive a price estimation of the flights.

What if we want to cancel our retreat?

We understand that things can change. We're flexible and will work with you as long as it’s reasonable. We often follow the same refund policy as our partners.

Are there any activities or workshops you recommend for corporate retreats?

We have a wide selection of workshops available. We can also always customize any workshop or activity to your needs. Please get in touch if you'd like to discuss your specific needs

Start planning for your next retreat

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