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Corporate event
Published on
December 5, 2025
The 12 Best Event Logistics Companies of 2026
Find out what the 12 top event logistics companies are in 2026. Compare services, strength points, and pricing that will make your corporate event run smoothly.
Planning a standout event is no small feat. Most companies try to manage event logistics services themselves. However, they end up facing cancellations, customs delays, equipment failures, and last-minute changes that throw everything into chaos.
This is where professional event logistics companies step in, providing comprehensive service tailored to your specific needs. At TeamOut, we've planned 1,500+ corporate retreats and team-building events. We understand that event logistics is about having backup vendors on speed dial, knowing customs regulations across 50 countries, and coordinating the moving pieces your attendees never see.
We’ve picked the 12 best companies of 2026 that excel in delivering events with precision and care, handling all the details so you can focus on the extraordinary experience. Discover how different experts can help you turn your vision into reality.
TeamOut has hosted 1,500+ retreats and maintains partnerships with 4,000+ vetted venues worldwide. This network translates to 30% savings on venue costs with quotes delivered in 24 hours.
We don't just book venues. We handle venue sourcing, on-site support, logistics services, team-building activities, transportation, and budget planning. Our 95% client retention rate reflects how we approach relationships.
What makes us different: we understand that retreats aren't standard corporate events. The goal is building team culture.
TeamOut serves companies from high-growth startups to Fortune 500 enterprises. Our client roster includes Reddit, Open AI, PwC, Netflix, L’Oreal, and Airbnb.
We have clients across tech and finance, and remote-first companies, all looking to strengthen team connections.
What services does TeamOut offer?
Venue sourcing with access to 4,000+ vetted properties
TeamOut fits companies planning corporate retreats and off-sites where culture-building matters as much as logistics.
If you're a remote team looking to gather 25-500 people within two hours of a major airport, with budgets ranging from $1,500-$3,000 per person, we’ll match you with the right venue and handle the details.
We excel when clients want private rooms, tailored activities, and inclusive retreat agendas that balance between structured programming and free time. Best for teams that care about their culture and need expert support managing vendors, coordinating transportation, and delivering a smooth experience from A to Z.
2. GoGather
Location: San Diego, California Service Coverage: United States, Mexico, Caribbean Social: LinkedIn: GoGather Corporate Events| Instagram: @gogather
GoGather has spent over 15 years specializing in large-scale corporate conferences. They are recognized for consistent execution with Fortune 1000 companies. Their expertise covers venue load-in, show-floor equipment handling, and conference freight coordination.
What clients does GoGather work with?
GoGather serves Fortune 1000 organizations with event budgets of $1M or more across sectors like manufacturing, trucking, technology, home services, SaaS, and construction. Their focus is on complex logistics for corporate conferences, sales kickoff events, incentive trips, and product launches, hosting 100 to 5,000+ attendees.
What services does GoGather offer?
Strategic event planning and design
Venue sourcing and site selection
On-site and off-site event logistics management
Contract negotiation and budget reporting
Brand and attendee management
Transportation and accommodation coordination
Audio-visual and vendor management
Show-floor equipment handling and conference freight coordination
Who is GoGather Best For?
GoGather is best for large organizations with multi-million dollar event budgets managing high-complexity corporate events that include international attendees, trade show elements, and VIP experiences. Their full-service approach simplifies even the most challenging event logistics.
3. Freeman
Location: Dallas, Texas Service Coverage: North America, Europe, Asia, the Middle East Social: LinkedIn: Freeman | Instagram: @freemancompany
Freeman brings over 90 years of trade show expertise to large-scale exhibitions where freight logistics and booth setup matter most.
Their clients include FreightWaves, Link-Belt, International Baking Industry Exposition (IBIE), and eBay Motors. Freeman manages trade show transportation, material handling, and advanced warehouse services.
The Freeman Technology Suite offers tools for logistics planning, equipment tracking, and timeline management.
What clients does Freeman work with?
Freeman serves clients across the industrial, technology, automotive, and consumer goods sectors. They work with companies exhibiting at major trade shows, conferences, and corporate conferences.
Their client base includes Fortune 500 manufacturers, association event planners, and corporate marketing teams managing product launches and brand activations. Event sizes range from regional conferences to massive international expos.
What services does Freeman offer?
Trade show transportation and freight management
Advance warehouse storage
Booth design and construction
Show-floor logistics and coordination
Material handling and drayage
International transport and customs clearance
On-site management and supervision
Audio-visual production and technology integration
Event design and brand activation
Exhibitor services and support
Post-event teardown, dismantling, and storage
Who is Freeman best for?
Freeman fits organizations managing trade shows, large exhibitions, and corporate conferences where logistics and coordination are key. If you're hosting conferences with 500+ attendees, Freeman brings decades of trade show expertise.
They're the right logistics partner when you need seamless coordination between advanced warehouse facilities, international transport, and on-site execution. Expect premium pricing that matches their market-leading position.
4. Encore (formerly PSAV)
Location: Schiller Park, Illinois Service Coverage: North America, Europe, the Middle East, and Asia Pacific Social: LinkedIn: Encore | Instagram: @encoreevents
Encore operates as the in-house event technology partner at 1,600+ hotels, conference centers, and resorts globally. They merged with PSAV in 2019, combining more than 80 years of event experience.
They're already at your venue. As the on-site provider for leading hotels worldwide, Encore handles audio-visual equipment, lighting, staging, and event technology, without the coordination headaches.
What clients does Encore work with?
Encore serves meeting planners booking events at partner hotels and conference centers. Clients range from small corporate meetings to 10,000-attendee conferences in the fields of hospitality, finance, technology, healthcare, and association events.
What services does Encore offer?
Audio-visual equipment and production
Lighting design and execution
Video and projection services
Staging and set design
Event IT support and connectivity
Sound systems and acoustics
Rigging and special effects
Simultaneous interpretation services
Virtual and hybrid event technology
Interactive event experiences
Equipment rental and installation
Technical staff and support
Who is Encore best for?
Encore is a top choice for meeting planners hosting events at hotels and conference centers where they're the in-house provider. If you're planning a corporate conference, association meeting, or product launch at a major venue, they handle equipment and technology seamlessly.
If your venue is an Encore partner, you get local expertise, tested equipment, and technical staff who know the space.
Maritz has shaped incentive travel and corporate events since 1894. They consolidated brands (Maritz Travel, Experient, Maritz Motivation) under one name in 2023.
In 2024, Maritz acquired Freeman's Convention Data Services division, adding registration, on-site services, and lead management for major trade shows.
What clients does Maritz work with?
Maritz serves corporations, associations, and nonprofits across automotive, pharmaceutical, technology, financial services, and healthcare. Event sizes range from 50-person incentive trips to over 5,000 attendee conferences.
What services does Maritz offer?
Corporate meeting planning and execution
Incentive travel program design
Association conference management
Trade show and expo services
Event registration and attendee management
Strategic meetings management
Venue sourcing and contract negotiation
Exhibitor services and lead capture
Event marketing and promotion
Digital and hybrid event solutions
On-site event coordination
Sustainability and carbon footprint tracking
Who is Maritz best for?
Maritz fits organizations managing corporate meetings, incentive travel programs, and association conferences where experience design matters. Best for budgets starting at $250K and events requiring global expertise or sustainability tracking.
6. MGME
Location: Richmond, Virginia Service Coverage: 70+ countries Social: LinkedIn: MGME | Instagram: @mgme_events
MGME operates in 25 countries with event experience in over 70. They rank among the top 25 providers in the global MICE industry for meeting management and event production.
Whether bringing together 15 people or 15,000, MGME manages all details with a focus on creating human connections globally.
What clients does MGME work with?
MGME typically works with clients in the marketing, technology, and retail industries. They serve companies hosting events from small leadership retreats to large arena conferences and user events.
Their client portfolio includes corporations managing global meetings, product launches, brand activations, and conferences across multiple countries and time zones.
What services does MGME offer?
Strategic event planning and design
Global logistics coordination
Venue selection across 70+ countries
Meeting management services
Creative design and production
Event marketing and communications
Transportation logistics worldwide
International attendee coordination
On-site event management
Technology integration
Vendor management and oversight
Budget planning and reporting
Who is MGME best for?
MGME is a top choice for companies needing custom end-to-end event solutions across multiple countries. If you're managing global events, several conferences per year, or corporate gatherings spanning different continents, they bring the local expertise and global network.
They fit organizations with international teams, complex logistics requirements, and budgets starting at $100K that value creativity alongside execution.
Event Logistics Inc. has spent over 25 years crafting corporate meetings, conferences, and experiences in Nashville and worldwide.
Their services span strategic meetings management, event design and production, destination management, and sponsorship development.
What clients does Event Logistics Inc. work with?
Event Logistics Inc. serves Fortune 500 corporations, mid-size businesses, and boutique teams across industries. They work with clients hosting corporate conferences, festivals, music events, sporting events, and art installations.
Their client base values Nashville expertise but also needs capabilities for events across North America and internationally.
What services does Event Logistics Inc. offer?
Strategic meetings management
Event design and creative production
Destination management services
Logistics planning and coordination
Sponsorship development and management
Vendor relationship management
Transportation coordination
On-site event operations
Budget management and tracking
Event technology integration
Audio-visual production
Post-event reporting and analysis
Who is Event Logistics Inc. best for?
Event Logistics Inc. is a match for organizations planning corporate meetings, music festivals, or sporting events centered around Nashville. If you're hosting a conference for 100-1,000 attendees or need destination management expertise, they combine local knowledge with logistics experience.
They work well for clients with budgets starting at $50K+ who want a partner that sees the big picture while handling the smallest details.
8. Jack Morton
Location: Boston, Massachusetts Social: LinkedIn: Jack Morton | Instagram: @jackmorton
Jack Morton creates experiential marketing and brand experiences that stick with people long after events end. Since their founding, 3.5 billion people have experienced Jack Morton events worldwide.
They bring creative flair to event logistics—handling time-critical staging deliveries, managing trade shows, and providing RFID-based asset tracking so nothing gets lost in transit. Their expertise extends to broadcast design and public events.
What clients does Jack Morton work with?
Jack Morton works with global brands across automotive, technology, entertainment, consumer goods, and sports. Their clients need brand experiences, product launches, and experiential marketing campaigns, not just traditional events.
They serve Fortune 500 companies, entertainment brands, and organizations launching products or building brand awareness through immersive experiences.
What services does Jack Morton offer?
Experiential marketing campaigns
Brand experience design
Event logistics and operations
RFID-based asset tracking
Time-critical staging and delivery
Trade show management
Broadcast design services
Public event coordination
Audio-visual production
Creative strategy development
Vendor management
International event logistics
Who is Jack Morton best for?
Jack Morton is a great match for brands that focus on creating experiential marketing campaigns and product launches. If you're planning a global product launch, trade show activation, or broadcast event that needs both creative vision and operational excellence, they deliver.
They work best with budgets starting at $500K+ and organizations where brand impact matters as much as smooth execution.
9. CPG Agency
Location: San Francisco, California Social: LinkedIn: CPG Agency | Instagram: @cpgagency
Since 1985, CPG Agency has been working with big brands to create corporate event experiences. They specialize in virtual and live events with full-service event production assistance.
CPG Agency excels at hybrid event delivery. They combine in-person and virtual attendees into cohesive experiences. Their production expertise manages logistics of streaming, engagement, and technology integration.
What clients does CPG Agency work with?
CPG Agency serves technology companies, entertainment brands, and corporations hosting virtual, hybrid, or in-person events. They work with clients managing product launches, user conferences, brand activations, and corporate gatherings.
Their client base includes companies transitioning from traditional events to hybrid models or launching fully virtual experiences.
What services does CPG Agency offer?
Virtual event production
Hybrid event design and execution
Live event logistics
Streaming technology and platforms
Event production services
Audio-visual coordination
Attendee engagement tools
Event marketing support
Registration and ticketing
On-site and remote event management
Technology integration
Creative content development
Who is CPG Agency best for?
CPG Agency matches organizations planning virtual or hybrid events. If you're hosting a product launch for remote and in-person audiences, managing a virtual conference, or creating hybrid experiences, they handle the technical complexity.
They work well with budgets starting at $75k and companies prioritizing seamless technology integration and attendee engagement across formats.
10. AFP Global Logistics
Location: Baltimore, Maryland Social: LinkedIn: AFP Global Logistics
AFP Expo has specialized in corporate event logistics in Washington DC, Baltimore, Maryland, and Northern Virginia for over 25 years. 50% of their business comes from the corporate events industry.
They take care of logistics for exhibitors, associations, event planners, and meeting planners.
What Clients Does AFP Global Logistics Work With?
AFP Global Logistics serves corporate event planners, association organizers, exhibitors, and meeting planners in the DC, Baltimore, and Northern Virginia regions. They work with clients hosting conferences, trade shows, and corporate meetings at regional venues.
What Services Does AFP Global Logistics Offer?
Corporate event shipping services
Trade show freight coordination
Same-day air freight services
Full-truckload shipping
Advance warehouse services
Convention shipping logistics
On-site service desk support
Event storage (pre- and post-event)
Customs clearance
Material handling
Transportation coordination
Vendor management
Who is AFP Global Logistics Best For?
AFP Global Logistics fits organizations hosting corporate events, trade shows, and conferences in the DC-Baltimore-Northern Virginia region. If you're exhibiting at a convention center in this market or managing a corporate conference, they bring regional expertise to the table.
They work well with budgets starting at $25K+ and clients who need reliable, stress-free logistics without the overhead of national providers.
Averitt On Tour Logistics brings 50+ years of transportation experience to the production and entertainment industries. They handle everything from sensitive lighting rigs for local events to logistics for worldwide stadium tours.
They set up and take down stages, move event equipment across the country, and coordinate ground, air, and water transportation. The Averitt's team promises that your show will start on time.
What clients does Averitt On Tour Logistics work with?
Averitt On Tour serves recording artists, production companies, entertainment venues, and corporate clients hosting events with certain equipment needs. They work with tours, festivals, concerts, and corporate events requiring specialized transportation.
Their client base includes renowned artists, production companies, and brands creating traveling experiences or multi-city events.
What services does Averitt On Tour Logistics offer?
Entertainment industry transportation
Tour logistics coordination
Stage setup and teardown
Equipment transportation
Ground, air, and water transport
Time-sensitive delivery
Production equipment handling
Multi-city tour planning
Custom transportation solutions
Real-time tracking
International shipping coordination
Risk management for high-value cargo
Who is Averitt On Tour Logistics best for?
Averitt On Tour is a good match for production companies, entertainment acts, and brands managing tours or multi-city events where equipment transportation matters as much as the performance itself.
They work best with clients who need reliable transportation for high-value equipment and understand the stakes when the show must go on.
12. AV Alliance
Location: Global network (100+ warehouses worldwide) Service Coverage: Worldwide Social: LinkedIn: AV Alliance
AV Alliance connects members across a global network of audiovisual companies with 100+ warehouses worldwide. This network gives them a fantastic logistics power. They can provide event technology and equipment locally in almost any part of the world.
By sourcing equipment close to event locations, AV Alliance reduces transportation costs, simplifies logistics, and cuts carbon footprints.
What clients does AV Alliance work with?
AV Alliance serves event planners, corporate meeting organizers, and production companies hosting events globally. They work with clients managing conferences, meetings, festivals, and corporate gatherings across multiple countries.
What services does AV Alliance offer?
Audio-visual equipment rental
Event logistics planning
Local equipment sourcing
Transportation coordination
On-site logistics management
Event technology supply
Lighting and sound systems
Video and projection equipment
Staging and rigging
IT and communications support
Exhibit construction
Last-minute equipment replacement
Who is AV Alliance best for?
AV Alliance fits organizations planning international events or multi-city programs where local equipment access reduces costs and complexity. If you're managing global events, need backup equipment solutions, or want to source AV gear locally rather than shipping internationally, their network delivers.
They work well with budgets starting at $10K.
Why Hire an Event Logistics Company?
You could manage event logistics services internally, by coordinating vendors, tracking shipments, and solving problems as they arise. But hiring a professional logistics company brings clear advantages:
They’ve faced common challenges before. Industry leaders with global reach have already handled your challenges, providing backup plans for flight delays, vendor cancellations, and equipment failures.
They save you time. A dedicated team saves you time by managing vendor calls, contracts, schedules, and handling last-minute issues, letting your staff focus on strategy and engagement.
They reduce costs, negotiate better rates, and optimize budgets through strong vendor relationships.
They manage vendor relationships and contracts, ensuring excellent coordination and delivery of necessary equipment.
They handle complex logistics like international transport, customs clearance, and multi-location pick up are expertly handled.
They provide on-site coordination to solve real-time problems during big events, keeping everything running smoothly.
They bring advanced technology, improving registration, tracking, and vendor coordination.
They prepare contingency plans to minimize risks and prevent minor hiccups from disrupting your next corporate event or future events.
Hiring a pro logistics company means partnering with experts who keep your event running smoothly and avoid costly breakdowns. Your next event deserves that level of care and expertise.
Ready to Plan Your Next Corporate event?
Choosing the right event logistics partner is crucial for event success.
These 12 companies provide a full range of expert services, handling everything from specific needs to last-minute challenges, ensuring your event runs smoothly regardless of it being a local retreat or a big global event.
TeamOut stands out with a proven track record of over 1,500 corporate retreats and team-building events, boasting a 95% satisfaction rate. With access to 4,000 vetted venues worldwide, we save you up to 30 hours on venue research and up to 30% on venue costs.
Our dedicated team serves as your single point of contact, managing all necessary equipment, priority delivery, and logistics so you can focus on your team.
What should I look for in an event logistics company?
Choose an experienced company with verified client references, strong vendor relationships, contingency plans, and real-time tracking technology. Request detailed proposals comparing scope of services.
How much does professional event logistics cost?
Costs vary: $10K-$25K for regional meetings, $50K-$150K for mid-size conferences, and $500K+ for large trade shows or international events. Factors include venue, transportation, equipment, vendors, and international shipping.
What's the difference between event planning and event logistics?
Event planning covers strategy, themes, and attendee experience. Logistics handles execution, including transport, setup, vendor coordination, registration, and on-site management.
How far in advance should I hire an event logistics company?
Book 3-4 months ahead for small meetings, 6-9 months for mid-size, and 12-18 months for large or international events. Early booking secures better options and pricing.
What questions should I ask when interviewing event logistics companies?
Ask about experience, client references, team members, vendor relationships, contingency plans, technology tools, costs, and detailed proposals.
Do I need a local event logistics company?
Local firms offer venue knowledge and quick on-site support, ideal for single-location events. National or global companies provide consistent service across multiple sites, suitable for international programs.
Thomas Mazimann, a French entrepreneur and former international kayaking athlete, transitioned from sports to tech after moving to the U.S. He co-founded TeamOut, revolutionizing team gatherings.
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