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Team Building & Retreats tips
Published on
June 26, 2025
The 12 Best Venue Finding Agencies to Transform Your Corporate Event in 2025
Finding the ideal venue for your next corporate event doesn’t have to be a time-consuming headache. As event planners know all too well, the venue-finding process, which involves sorting through a vast array of venue options, comparing conference centers, and negotiating rates, can drain your time and energy, pulling focus away from your actual event goals.
That’s why TeamOut compiled this list of the 12 Best Venue Finding Agencies for 2025, including TeamOut, a leader in the space with over 1,000 successful corporate retreats and events delivered in just under four years. From global powerhouses like HelmsBriscoe, ConferenceDirect, and Maritz, each agency brings a unique approach to sourcing the ideal venue.
Whether you’re planning hybrid events, team-building sessions, or a full-scale conference, these companies offer a complete range of venue-finding services to match your full event brief. With established relationships across the industry, they secure the right location at the right price, making sure you get the best possible rates and a memorable experience for your team. Read on to discover how these companies can transform the venue selection process and help you find the ideal space for your next event, without the stress and wasted time.
Specialty: Streamlined venue finding and full-service retreat planning for remote and distributed teams, offering a curated selection of 4,000+ global venues and a flexible mix of self-service and concierge support.
Annual Events Managed: Over 1,000 corporate retreats and events between 2021 and 2025.
Geographic Coverage: Global, with strong coverage in North America and Europe; access to venues in 50+ countries.
Why You'll Love TeamOut
If you're tired of the traditional venue hunting nightmare, TeamOut will be your saving grace. You get to choose exactly how involved you want to be. Dive into our platform for quick searches about corporate retreat locations, budget estimators, flight searching, and team-building activities. Or hand everything over to our concierge team while you focus on what actually matters to your business.
How They'll Help You
- Fast self-service: Get quotes within 24 hours for quick venue needs
- Full concierge service: Dedicated team handles negotiations, activities, and all those details that keep you up at night
- Flexible approach: Choose your level of involvement based on your timeline and preferences
What Sets Them Apart for You
- Cost savings: You'll typically save 20-30% compared to booking venues directly
- Modern understanding: They get your workplace needs—no more boring conference rooms
- Exclusive access: Venues you simply can't find elsewhere
- Global reach: 50+ countries with strong North America and Europe coverage
Client Success Metrics
Clients have reported saving up to $30,000 on a single event and consistently praise TeamOut for reducing planning time and delivering seamless, memorable experiences.
2. HelmsBriscoe: Your Global Venue Powerhouse
Headquarters: Scottsdale, AZ, USA
Notable Clients: Best Buy, Hitachi Vantara, Nike Global Meetings & Events, Infusion Nurses Society
Specialty: Global site selection and venue sourcing, leveraging a network of 1,500+ associates and proprietary property intelligence for unmatched reach and insight.
Annual Events Managed: Not specified, but operates in 60+ countries with a vast portfolio of clients.
Geographic Coverage: Global—local experts in 60+ countries, covering virtually every major hotel chain and independent property worldwide.
Why You Should Consider HelmsBriscoe
When you need serious global reach and industry clout, HelmsBriscoe delivers. You're getting access to over 1,500 associates worldwide who've been building relationships since 1992.
How They'll Serve You
- No extra fees: Complete site selection process at no additional cost
- Full management: From RFPs to site visits and contract negotiations
- Proprietary insights: Access to property intelligence, rate histories, and client feedback
- Comprehensive coverage: Virtually every major hotel chain and independent property
What Makes Them Valuable to You
- Collective buying power: Better rates and preferential treatment
- Global expertise: Local knowledge available anywhere in the world
- Proven track record: Operating in 60+ countries since 1992
- Enterprise focus: Perfect for complex, multi-city programs
3. ConferenceDirect: Your High-Volume Contract Specialist
Headquarters: Beverly Hills, CA, USA
Notable Clients: Not publicly listed; serves a range of Fortune 500 companies, associations, and government agencies.
Specialty: High-volume contract negotiation and comprehensive meeting management, executing over 13,000 contracts and 1,100+ events annually.
Annual Events Managed: 1,100+ events per year.
Geographic Coverage: Global, with offices in the USA and Europe (Germany)
Why ConferenceDirect Works for You
If you're managing multiple events or need someone who understands contract negotiations, ConferenceDirect brings serious firepower. They negotiate more than 13,000 contracts annually: that's experience you can't buy elsewhere.
How They'll Support Your Needs
- Comprehensive services: Destination research, site visits, contract negotiations
- Data-driven approach: Market intelligence, not just opinions
- Single point of contact: Streamlined communication throughout the process
- Risk mitigation: Expert contract terms and conditions management
What You Gain from Their Expertise
- Negotiating power: Substantial buying power translates to better terms
- Market intelligence: Insights from 13,000+ annual contracts
- Independent representation: Your interests, not venue interests
- Complex procurement: Perfect for large organizations with standardized requirements
4. Maritz: Your Six-Decade Veteran Partner
Headquarters: St. Louis, MO (Fenton), USA
Notable Clients: Not publicly listed; serves leading trade shows, association events, and corporate enterprises.
Specialty: Full-service event management and venue sourcing, backed by over 60 years of experience and a global supplier network.
Annual Events Managed: In 2023, managed 3,673 in-person corporate meetings, 330 incentive travel programs, and 42 stand-alone virtual events.
Geographic Coverage: Global, with a strong North American presence.
Why Maritz Deserves Your Attention
When you want proven expertise, Maritz brings over six decades of event sourcing experience to your table. They handle thousands of events annually, which means you're working with a team that's seen it all.
How They'll Enhance Your Events
- Global supplier network: Vetted partners, including DMCs and service contractors
- True partnership: Dedicated team committed to your specific goals
- Comprehensive approach: Venue sourcing plus full event management
- Superior buying power: Competitive rates and favorable contract terms
What Sets Them Apart for Your Needs
- Heavy investment: Talent, technology, training, and tools
- Seamless coordination: From planning through execution
- Proven results: Thousands of successful events annually
- International partnerships: Consistent quality across diverse markets
5. Reed & Mackay: Your High-Touch Service Provider
Headquarters: London, United Kingdom (global offices in Philadelphia, Sydney, Paris, Frankfurt, Barcelona, Dubai, Singapore, New Delhi, Toronto, Greåker, Rome)
Notable Clients: Not publicly listed; renowned for serving clients in insurance, law, finance, fashion, media, retail, technology, energy, and marine industries.
Specialty: Personalized, high-touch venue finding and event management, with a focus on premium service and deep industry relationships.
Annual Events Managed: Not specified; recognized for bespoke, high-value service.
Geographic Coverage: Global, with offices across Europe, North America, Asia, Australia, and the Middle East.
Why Reed & Mackay Fits Your Style
If you prefer personal relationships over automated systems, Reed & Mackay offers the high-touch service you're craving. You get access to over 300,000 venues globally with nearly 100 years of combined team experience.
How They'll Work with You
- Consultative approach: Discussion of location, facilities, demographics, and budget
- Personal service: Regular contact and in-person meetings are welcome
- Site visit coordination: Hands-on venue evaluation support
- Customized solutions: Tailored to your specific requirements
What Makes Them Valuable to You
- Active research: Team personally visits new venue openings
- First-hand insights: Real experiences, not database information
- Relationship focus: Personal connections in an automated world
- Expert knowledge: Deep understanding of global venues and suppliers
6. Cvent: Your Comprehensive Database Solution
Headquarters: Tyson's Corner, VA, USA
Notable Clients: Not publicly listed; serves a wide range of corporate, association, and third-party planners globally.
Specialty: Technology-driven venue finding with access to a database of over 300,000 hotels and venues worldwide.
Annual Events Managed: Not specified; the platform supports thousands of users and events annually.
Geographic Coverage: Global.
Why Cvent Works for Your Research
When you need to compare massive amounts of venue data quickly, Cvent's platform becomes your best friend. You get access to over 300,000 hotels and venues worldwide through their Supplier Network.
How You'll Use Their Platform
- Free venue finding: Browse extensively without upfront costs
- Single RFP distribution: Send requests to multiple venues simultaneously
- Advanced filtering: Narrow by capacity, configuration, amenities, pricing
- Detailed reporting: Comprehensive venue data management
- Centralized network: Global venues and vendors in one place
- Enterprise solutions: Enhanced automation for sophisticated needs
- Standardized presentation: Easy comparison across markets
7. Meetingselect: Your Unique Venue Specialist
Headquarters: Amsterdam, Netherlands
Notable Clients: ING, Deloitte, KPMG, Danone
Specialty: Online self-booking platform for meetings and events with access to over 500,000 unique venues worldwide, including non-traditional spaces like castles, museums, and ships.
Annual Events Managed: Not specified; the platform supports thousands of bookings annually.
Geographic Coverage: Global, with strong roots in Europe and expanding international presence.
Why Meetingselect Stands Out
When you're tired of the same old hotel conference rooms, Meetingselect opens doors to over 500,000 meeting spaces worldwide—including castles, museums, ships, and other unique locations you never knew existed.
How They'll Expand Your Options
- Diverse inventory: From traditional hotels to farmhouses and golf clubs
- Self-booking platform: Integrated with meeting management systems
- Cost transparency: Understand meeting costs and policy compliance
- Automated processes: Streamlined sourcing, planning, and reporting
What Makes Them Different for You
- Unique venues: Access to spaces that create memorable experiences
- European strength: Strong roots with expanding global presence
- Variety advantage: Options beyond traditional corporate venues
8. American Express Global Business Travel: Your Corporate Integration Solution
Headquarters: New York, NY, USA (primary); also listed as Jersey City, NJ, USA
Notable Clients: Serves Fortune 500 companies, government, and leading global enterprises.
Specialty: End-to-end meetings and events management integrated with corporate travel programs, leveraging global buying power and advanced analytics.
Annual Events Managed: Not specified; operates the world’s largest meetings & events division with thousands of clients.
Geographic Coverage: Global—offices in more than 140 countries and a presence on every continent.
Why Amex GBT's Meetings Expert™ Works
When you need venue sourcing integrated with your broader travel management, Amex GBT delivers complimentary solutions for commissionable venues with average savings of 18%.
How They'll Save You Money
- Negotiated terms: Reduced cancellation and attrition penalties
- Comprehensive analysis: Pricing, features, and special offers comparison
- Side-by-side presentations: All information for informed decisions
- Contract negotiation: Rooms, F&B, and ancillary spending optimization
What You Gain from Their Integration
- Travel coordination: Seamless integration with broader corporate programs
- Risk reduction: Strict buying processes and negotiated protections
- Global relationships: Worldwide buying power and consistency
- Minimum requirements: Groups with at least ten rooms on peak nights
9. GoGather: Your Full-Service Integration Partner
Specialty: Integrated event management and venue sourcing, specializing in connecting venue selection with full-service event design, logistics, and production.
Annual Events Managed: Not specified; manages hundreds of events for mid-size and large enterprises.
Geographic Coverage: North America, with global capabilities for destination events.
Why GoGather Makes Sense
When you want venue finding seamlessly connected to complete event management, GoGather's integrated approach eliminates the coordination headaches between multiple vendors.
How They'll Streamline Your Process
- Integrated services: Venue search connected to design, registration, and production
- Global relationships: Decades of partnerships with hotels and unique spaces
- Data-driven insights: Total cost forecasting across all event elements
- Project management: Rate negotiations, room blocks, and goal alignment
What Sets Them Apart for You
- No budget surprises: Comprehensive cost forecasting tools
- Better concessions: Long-standing venue relationships translate to savings
- Single accountability: One team for venue and event management
- Unique spaces: Access to experiential venues beyond traditional options
10. Best Venues New York: Your NYC Specialist
Headquarters: New York, NY, USA
Notable Clients: Google, HBO, The New York Times, Spotify
Specialty: Complimentary venue sourcing for corporate and social events, specializing exclusively in New York City’s most unique and high-end venues.
Annual Events Managed: Not specified; hundreds of NYC events annually.
Geographic Coverage: New York City and surrounding boroughs.
Why Best Venues New York Excels
When you need high-end event spaces specifically in New York City, their team has vetted hundreds of the best venues and provides complimentary sourcing services.
How They'll Navigate NYC for You
- Local expertise: Deep knowledge of NYC's complex venue landscape
- Vetted selection: Hundreds of pre-screened high-end spaces
- Custom recommendations: Tailored to your specific event needs
- Strong partnerships: Leveraged relationships for better terms
What Makes Them Valuable for NYC Events
- Diverse portfolio: Unique restaurants, conference rooms, rooftops, ballrooms
- Site visit coordination: Local team handles logistics
- Contract negotiation: Strong partner relationships work in your favor
- NYC specialization: Focused expertise in one of the world's most complex markets
11. FCM Travel - Venue Finder: Your Corporate Travel Integration
Headquarters: London, United Kingdom
Notable Clients: Siemens, Canon, Toyota, DHL
Specialty: Integrated venue sourcing and corporate travel management, with a focus on streamlined group bookings and sustainability.
Annual Events Managed: Not specified; manages thousands of meetings and events globally.
Geographic Coverage: Global, with strong presence in Europe, Asia-Pacific, and North America.
Why FCM Venue Finder Fits Your Needs
When you want venue sourcing integrated with your corporate travel program, FCM provides seamless search, booking, and management for meetings, dining, and accommodation.
How Their Platform Serves You
- 250,000+ venues: FCM-preferred properties with powerful filtering
- Group booking: Streamlined accommodation coordination
- Sustainability focus: Certifications and carbon data visibility
What You Gain from Their Integration
- Travel coordination: Unified platform for venues and travel
- Reporting visibility: Comprehensive booking and engagement insights
- Internal integration: Upload your meeting rooms via Office Connect
- Sustainable options: "Where to Meet" module for low-carbon destinations
12. Bizly: Your User-Friendly Booking Platform
Headquarters: New York, NY, USA
Notable Clients: Accenture, Pfizer, Salesforce, Johnson & Johnson
Specialty: Self-serve booking platform for meetings and events, offering AI-powered venue matching and access to over 500,000 spaces worldwide.
Annual Events Managed: Not specified; the platform supports thousands of bookings annually.
Geographic Coverage: Global, with strong U.S. presence.
Why Bizly Works for Modern Teams
When you need a straightforward platform for planning effective meetings of any size, Bizly provides full visibility and control with access to over 500,000 spaces worldwide.
- Fortune 500 focus: Platform designed for corporate decision-makers
What Makes Them Different for You
- User-friendly interface: Designed for busy professionals, not event specialists
- Global reach: 150,000+ properties across diverse venue types
- Corporate focus: Built specifically for business meeting requirements
- Quick conversion: Streamlined RFP process with high response rates
Why TeamOut is the Right Choice for Your Next Corporate Event:
Among all the great venue finding companies out there, we at TeamOut truly believe we are your best partner for your next corporate event. With over 1,000 successful corporate retreats and events completed, we combine innovative technology with personalized concierge service to make the entire venue finding and event planning process effortless for you. Our platform delivers transparent quotes within 24 hours and offers access to more than 4,000 carefully vetted venues worldwide, while our expert negotiators help you save up to 30% on costs.
What sets us apart is our flexible approach: You can choose to explore venues yourself through our easy-to-use platform or hand everything over to our dedicated team to manage every detail. We pride ourselves on a 95% client satisfaction rate, reflecting how much our clients value our ability to save them time, reduce stress, and deliver memorable experiences that align with their event goals.
When you choose TeamOut, you’re partnering with a team that understands the complexities of corporate retreat locations, from hybrid meetings to team-building events, and is committed to making your entire event a success. Not sure yet? Head to TeamOut's testimonial section and check out other companies' experiences with us! Contact us todayand let us help you find the ultimate venue and provide an outstanding event experience.
Thomas Mazimann, a French entrepreneur and former international kayaking athlete, transitioned from sports to tech after moving to the U.S. He co-founded TeamOut, revolutionizing team gatherings.
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