A multi year offsite partner, from Cancun to Vancouver, with the contracts negotiated every time
Tailscale runs a lot of events, a company wide offsite, department kickoffs, and smaller team gatherings through the year. They wanted one partner who could source venues, run the contract negotiation, and stay on through logistics, again and again. We have sourced and contracted their offsites across two years and three countries, including a 165 person company offsite at the AVA Resort Cancun and a 185 person kickoff at the Sheraton Vancouver, and they signed an ongoing event support agreement to run it all through us.
One partner for a busy event calendar
Tailscale does not run a single annual offsite, they run a company wide event, department kickoffs, and smaller team gatherings across the year. They wanted one partner who already knows the budget per head, the travel constraints, and the way they like to negotiate, so each new event starts from what worked last time instead of from scratch.
Across two years and three countries
We have sourced and contracted Tailscale offsites in the US, Mexico, and Canada. A 165 person company offsite at the AVA Resort Cancun, an all inclusive on the beach with the awards dinner on the AVA Terrace. A 185 person department kickoff at the Sheraton Vancouver, chosen over higher cost options for budget and a SkyTrain location that cut transit costs. Each one came with a full venue shortlist, side by side cost analysis, and a live negotiation.
The negotiation we ran every time
On Vancouver we secured complimentary parking and airport shuttle, three suite upgrades, a 5 percent food and beverage rebate, one complimentary room per 45 occupied, and we qualified Tailscale for a CAD $20,000 Tourism Richmond Meeting Incentive Fund grant. Across the relationship we have held availability across competing venues to keep pricing honest, structured split CAD and USD invoicing to cut foreign exchange fees, and negotiated attrition and payment terms on every contract.
Built to repeat
Tailscale signed an ongoing event support agreement so the whole calendar runs through one team, with on site support added for the larger events. They get the same point of contact, the same negotiation discipline, and venues locked while their team keeps building. That is what a multi year partner is for.
Planning an offsite like this?
Tell us your dates, headcount, and budget. We'll come back with vetted venues, fast.
