A 250 person company retreat negotiated with $8,000 in concessions, then a second event the same year
Zip came to us with a fast-growing team and a 250 person company retreat to put on. We came back with Crystal Springs Resort, roughly $8,000 in negotiated concessions including waived outdoor setup fees, and a second 125 person event in Austin a few months later. One retreat turned into a relationship.
A growing team, a real retreat to run
Zip needed to bring 250 people together and wanted a venue close enough to keep travel simple while still delivering a genuine offsite experience. We sourced Crystal Springs Resort in northern New Jersey, an easy reach from the New York metro, with the room block and meeting space to host the full group.
Negotiated extras, not just a booking
We pushed the venue past the base contract and pulled in roughly $8,000 of concessions, waived outdoor setup fees worth $2,500 a day, outdoor games for the evening dinners, corn hole, Jenga, Connect 4, Yardzee, and fire pits for the outdoor receptions. Touches that lift the experience without lifting the budget.
The logistics, off their plate
Sourcing, contracting, room blocks and the on-site setup details ran through us, so Zip's team could focus on the program and the people rather than chasing the venue on fees and add-ons.
Back again the same year
The New Jersey retreat was not a one-off. A few months later Zip ran a second 125 person event with us at Hotel Van Zandt in Austin, with a fresh round of negotiated perks, AV discounts, suite upgrades and master account credit. The kind of repeat business that only comes when the first event lands.
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